Privacy and the EU General Data Protection Regulation

The General Data Protection Regulation (GDPR), issued by the EU, came into force on April 2018. It protects privacy by preventing personal data being processed without consent of the person in question. GDPR also has consequences for the SoilCare project, since in the project personal data is being collected and processed in SoilCare research.

Examples

Personal data collection takes place in more cases than is visible on first sight. Examples of collecting personal data are:

• Farmers are participating in a stakeholder meeting and their opinion is recorded, together with their name;
• Policy makers are filling out a survey issued by SoilCare researchers; opinions are recorded together with names of policy makers;
• People (general public) that visit a demonstration site are being photographed and these photo's are used for SoilCare promotional purposes; peoples faces are recongniseably recorded and linked to the event, pictures are published on the SoilCare website;
• Field data are being used and the GPS coordinates are recorded; GPS coordinates can be traced back to land owners. 

In all of the above cases personal data can be traced back to persons, in most of the above cases people need to give consent for their personal data to be used for the SoilCare project. In order for their personal data to be used and published in some way, they need to consent Rules for how different cases must be trated and wether or not consent forms need to be filled out or not, are described in the SoilCare GDPR document mentioned above.

Consent forms for personal use or group use are made available for download below. When filling out consent forms, there is a SoilCare copy and a personal copy for the person filling out the form. In the case of the group form, one representative of the group gets a copy of the consent form.

Downloads

SoilCare GDPR document v1.0
SoilCare consent form personal use
SoilCare consent form group use (up to 24 people)

Links

EU GDPR document (Regulation (EU) 2016/679)Regulation (EU) 2016/679) (link to EU website where different language versions can be downloaded)
Taking photos at community events (source: resourcecentre.org.uk)
GDPR: What rsearchers need to know? (source: Lancaster university UK)
Google search "GDPR in research projects" (source: google.com)

NOTE: you are requested to pay before the meeting using the internet link under '10.' of this page, but first arrange your travel and reserve your hotel. 

1. Dates

Tuesday, April 2nd – Thursday April 4th 2019. On Friday  April 5th, there will be an optional excursion to the study site.

2. Location

Almería, Spain 

3. Venue

Campus of the University of Almería, Carretera de Sacramento, s/n, La Cañada de San Urbano Almería, Andalusia (Spain).

4. Stay

The participants are requested to book their own hotel room.
The organizers have reached an agreement with several establishments. A limited number of rooms are initially available. So, book in advance.

Hotel options are:

• Gran Hotel (53€ per night single room; 70€ double. Breakfast included; Record locator: 1441). Please note that when taking advantage of the discount (resulting in a single room price of €53 of double room price of € 70,  you should book by e-mail or by phone ONLY and mention Record Locator 1441, DO NOT book through the hotel website. 
  For hotel information, check here: https://www.ohtelsalmeria.es/ (not for booking)
  Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Phone: +34 950 96 19 96
• Residencia Civitas offers rooms in a brand-new students’ Residence (32.5 € per night single room, 47€ double. Breakfast included; Promocode: SOILCARE).
  Book here: http://www.residenciacivitas.com/en/
  Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Phone: +34 950 88 81 32.
  
  Many more hotels are available, however, in the city.

5. Food

Lunches will be at the venue and are included in the meeting costs. On Tuesday, there will be a joint dinner sponsored by the Agrifood Campus of International Excellence (ceiA3) and on Thursday the official joint meeting dinner. Persons with allergies or special food wishes are asked to inform Julian by writing to This email address is being protected from spambots. You need JavaScript enabled to view it. and make note of their specific food requirements on the registration page.

Almería has this year been awarded the title of Spanish Capital of Gastronomy. There is a great variety of restaurants that offer excellent food. Almería “tapas” (free small portions of food offered with beer and wine) are very famous and many small bars are all around the city. Late dinner having some beers in a terrace is a common way to spend warm spring nights for locals. Most restaurants open at 1:30 pm for lunch and 9 pm for dinner. Fast food restaurants are often open before and later.

On Thursday 4th, after the meeting and before official dinner, there will be a possibility for visiting Old city. A guide will accompany participants. Cost of the visit is included in the meeting fee.

6. Travelling

International travel options
Recommended airport: Almería (LEI) 10 minutes distant from the University of Almería. Luggage Service will be available at the Campus. For more info about flights:
• http://aeropuertoalmeria.info
• http://www.aena-aeropuertos.es/csee/Satellite/Aeropuerto-Almeria/es/Inicio.html
You can also fly to Málaga International Airport (AGP) and then by highway reach Almería (2 h trip). Bus info at: https://www.movelia.es/es/
A different option is to fly to Alicante Airport (ALC; less companies do this airport) and then by road to Almería (almost 3h, 300 km distant)

Local travel
A shuttle service will be provided to and from Campus. Shuttle will pick attendants from Hotels 20-30 minutes before the start of the meeting each day. If you do not want to take the shuttle, you can take a taxi. This should cost no more than 20 €. Buses are available too.

7. Local Money

Local currency is Euro (€).
ATMs are at the airport, at the Campus and in the city.
It is possible to pay with credit card in most of the places in Spain (only buses require cash).

8. Local Weather

Located in the southeast of the peninsula, Almería is the Spanish province with the highest number of sunshine hours (circa 3000) and clear days (more than 300) per year. Almeria’s weather is subtropical, Mediterranean, mild and dry. Annual average temperature is 18º/19ºC. In April temperatures are warm with maximum reaching 21ºC or even more and minimum about 12ºC. Usually it’s pretty dry but sometimes light showers can occur.
Recommended clothing: lightweight.

9. Excursion

There is an optional excursion on Friday April 5^th.
The excursion is a one-day trip to the Soil Care field sites in Almería, located in Tabernas (olive tree crop) and Aguamarga (stone fruit crops). Buses will leave from Hotels above cited. Lunch with local food will be provided. Return is scheduled by 6 p.m approximately.
Please bring sturdy shoes and comfortable clothing

10. Meeting costs

There will be a fee to cover the costs of meeting room, coffee breaks, lunches, and 1 joint dinner (the second one will be sponsored by University of Almería). The fee for the 3-day meeting is € 260. The fee has been established for covering full program. This means that everybody will need to pay this amount, also if they join only part of the meeting.
UAL allows paying both with credit card and with cash in €. Details on payment procedure is descibed below. Receipts are issued after using the payment module.
Excursion is going to be free of charge, thanks to sponsoring by the Agrifood Campus of International Excellence.

Electronic payment
All meeting participants are requested to pay before attending the meeting.

Electronic payment is facilitated using the SIP electronic payment link below. After clicking the link, a new SIP payment window will open.
In the payment window you will need to fill out your name and passport number for identification. After selecting the SoilCare event (only option possible), you can either select electronic payment using a credit card or bank payment using a payment document.

Cash or bank card payment at a local bank
You can use the payment voucher/document generated within the SIP payment window to pay for the meeting in a bank in Almeria, either by cash or bank card. There is a bank office available on the Almeria campus.

Credit card payment
If you have selected credit card payment, you are taken to a credit card payment module, where you enter your name and credit card number. Be aware that you will be asked to verify your credit card payment using an electronic verification (e-Code) or another verification method. VISA (ICS cards) has an e-Code generator inside the ICS cards App on iPhone and Android phones. Different credit cards may use another verification method.

If you have requested an invoice, you will also need to fill out your personal and company data in a separate window. The Invoice can either be sent to your postal address by regular mail or by e-mail, or you can download your invoice upon request.

The SIP payment module can be found HERE (a new window will open)

11. Registration

Registration for the meeting is obligatory. You are asked to register after you have arranged your travel and have made a hotel reservation, since these details are asked in the registration form.

12. Contact

The meeting is organized and hosted by the University of Almería.
For practical questions contact: Julián Cuevas (This email address is being protected from spambots. You need JavaScript enabled to view it.; tel. +34 600766462), Virginia Pinillos (This email address is being protected from spambots. You need JavaScript enabled to view it.) and/or Yolanda Cantón (This email address is being protected from spambots. You need JavaScript enabled to view it.).

WENR is responsible for the daily program of the meetings: Rudi Hessel (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486530), Erik van den Elsen (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486533).

1. Dates

November 14^th & 15^th 2018.

2. Location

Brussels, Belgium

3. Venue

The meeting will be held at the premesis of Milieu, Chaussée de Charleroi 112, 1060 Saint-Gilles, Brussels, Belgium

WENR is responsible for the programme of the meeting: 

Rudi Hessel (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486530),
Erik van den Elsen (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486533).

The SoilCare project has created several videos to show what experiments for Soil-Improving Cropping Systems are being carried out across Europe. Please click on the links below to watch.

Introducing the SoilCare Study Sites

Introducing the SoilCare Stakeholders

For further SoilCare videos please click on the links below:

• To see all SoilCare videos on Vimeo click here     For the SoilCare YouTube channel click here  

• SoilCare promotional video 
• SoilCare concept of SICS video  
• What is a SICS? (ES, IT subtitles) 
• What work is done in the different SoilCare Workpackages? 

Today, Tuesday,  May 29^th 2018, the 3rd plenary meeting of the SoilCare project has started. The SoilCare resarchers were welcomed by AgroIntelli director Ole Green and Tommy Dalgaard, teamleader of the Aarhus University SoilCare team, the two SoilCare partners who are hosting this meeting.

Welcome speeches of the AgroIntelli and Aarhus University hosts and SoilCare project leader Rudi Hessel were given, followed by an overview of recent developments in soil science, given bij Oene Oenema.

Today also an introduction of Advisory Board member Hein ten Berge was given, who is joining this plenary meeting as an external expert and who will give a first-impression-feedback on his findings on Wednesday. The rest of the day is reserved for various WP presentations.

Friday, an excursion has been organised to the Askov Research Centre (Aarhus University) to see the 120 years long-term experiment. Below an impression of the ongoing meeting.

1. Dates

Work Package Leader meeting: Monday, May 28^th 14:00 - 21:00. Plenary meeting: Tuesday, May 29th - Friday, June 1st 2018. On Friday the 1st of June, there will be an optional excursion to the study site, Askov Experimental Station.

2. Location

Billund, Denmark

3. Venue

Legoland Conference Centre (LCC).
Askov Research Centre (ARC - excursion Friday)

4. Stay

The participants are requested to book their own hotel room.
LCC is in downtown Billund, 3 km away from the airport. The following recommended hotels are within walking distance from the venue:

Legoland Hotel (twin building to LCC)
70 rooms have been reserved until April 30th, 2018. After that date the offer cannot be warrantied
DKK 1025 per night, single room.
DKK 1225 per night, double room.

Book here:
https://booking.legoland.dk/reserve/en/block/310518EUPR?Arrival=2018-05-28

Legoland Village (3 minutes' walk from the venue)
DKK 915 per night, single room.
DKK 1115 per night, double room.

Book here:
https://booking.legoland.dk/reserve/en/block/290518LAND?Arrival=2018-05-28
In case of additional questions about booking at Legoland Hotel/Village, write directly to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Zleep Hotel Billund Airport (2,4 km from the venue) 
If you prefer this hotel you should book as soon as possible, as it was not possible to reserve a number of rooms for SoilCare participants.

DKK 898 per night, single room.

Book here:
adding an Offercode "Soilcare": https://www.zleephotels.com/en/hotel/billund-airport/
All prices include breakfast.

5. Food

There are restaurants in the hotels. Lunch will be at the venue. On Tuesday, there will be an industry-sponsored dinner and on Wednesday the official joint meeting dinner.
Persons with allergies or special food wishes are asked to inform LCC. Buffets are including vegetarian and vegan dishes.

6. Visit Legoland

On Thursday, after the meeting, there will be a possibility for visiting Legoland Park. Entrance to Legoland is included in the meeting fee.

7. Travelling

International travel options
Recommend airport: Billund (BLL).

Local travel
You will have to arrange your own transport to your hotel. Both LegoLand hotels are within walking distance of Billund international airport (see the map above). There is no shuttle service provided. If you do not want to walk, you can take a taxi. This should cost no more than DKK 150 (EUR 20).

8. Local Money

Local currency is Danish Krone (DKK). EUR 1 ≈ DKK 7,50.

ATMs are at the airport and in the Legoland Resort.
It is possible to pay with credit card in most of the places in Denmark (only buses require cash).
Regarding meeting costs, LCC allows paying both with credit card and with EUR - but in such case, the change is going to be given back in DKK.

9. Local Weather

The weather in Denmark is quite unpredictable. In the last few years May has been pretty warm, with sunshine and temperature reaching 20^oC. But the minimal temperature can be even 10 ^oC. The good news is that the spring (nature) is at its height and the sun goes down around 21:30. Usually it's pretty humid, with daily rain showers.
Recommended clothing: lightweight with rainwear.

10. Excursion

There is an optional excursion on Friday, June 1st.
The excursion is a one-day trip to Askov Research Centre (Aarhus University) to see the 120 years long-term experiment. The buses will leave from the Legoland and Zleep hotels at 8:30 and depart back to the hotel/airport at 15:00 and 16:30.
Please bring sturdy shoes and umbrella/raincoat as rainy weather is possible.
"Sustainable lunch" with local food and "recycling brew" will be provided.

11. Meeting costs

There will be a single fee to cover the costs of meeting room, coffee breaks, lunches, and 1 joint dinner (the second one is sponsored by AGROINTELLI and external industrial partners) and entrance to Legoland on Thursday evening. The fee for the meeting is DKK 1985 (EUR 265) and should be paid directly at LCC (cash, bank card, credit card). Receipts will be issued. The fee has been negotiated with LCC based on the full programme. This means that everybody will need to pay this amount, also if they join only part of the meeting.

Excursion is going to be free of charge, thanks to sponsoring by AGROINTELLI and partners.

12. Contact

The meeting is organised and hosted by AGROINTELLI and Aarhus University. For practical questions contact: Kamila Smolucha, AGROINTELLI, This email address is being protected from spambots. You need JavaScript enabled to view it., tel. +45 5237 9916
WENR is responsible for the daily program of the meetings: Rudi Hessel (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486530), Erik van den Elsen (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486533).

1. Dates

December 12^th – 13^th 2017 (shifted from September).

2. Location

Bern, Switzerland

3. Venue

The meeting will be held at University of Bern, UniS (Schanzeneckstrasse 1), Room A-119. It is just above the train station. See also http://www.unibe.ch/university/campus_and_infrastructure/campus_maps_and_lecture_halls_and_classrooms/maps/4__unis/index_eng.html

4. Stay

For the nights from Monday, December 11^th unitl Wednesday, December 13^th, we have already made hotel reservations. If you want to stay longer or come earlier, please indicate on the registration form. Rooms are reserved at :
Sorell Hotel Arabelle
Mittelstrasse 6, 3012 Bern
Phone +41 31 301 03 05
Web: www.sorellhotels.com
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Location can be found HERE

Prices (including breakfast):

Standard single: CHF 135
Standard double (Grand-Lit): CHF 150

5. Food

There are plenty of restaurants near venue and hotel. Lunch will be at the venue. There will a joint dinner on Tuesday December 12^th.

6. Travelling

a. International travel options

By plane: Bern Airport is very small and served by a few airlines only. It is better to fly either to Zürich, to EuroAirport Basel – Mulhouse –Freiburg or to Geneva. The travel distances from Zürich to Bern and from Basel to Bern are approximately the same, while Geneva is slightly longer.

By train: there are many good international train connections to Bern, see www.sbb.ch

 b. Local travel options

• From Zurich Airport: direct trains from Zurich Airport to Bern, approximately 1 h 15, see www.sbb.ch (Zürich Flughafen to Bern)
• From Basel EuroAirport: Bus No. 50 to Basel train station (15-20 min), then train to Bern (1 h), see www.sbb.ch (Basel EuroAirport to Bern)
• From Geneva Airport: direct trains from Geneva Airport to Bern, approximately 2 h, see www.sbb.ch (Genève Aéroport to Bern)

7. Local Money

- Swiss Francs CHF (currency rates: look here).
- There are several ATM machines in town

8. Local Weather

Temperatures in December are between -2 to +4 degrees C.
For local weather forecast look here.

9. City sightseeing

If some people are interested, we can offer sightseeing in Bern on Wednesday afternoon (depending on when the meeting ends).
For issues to be seen during the city sightseeing, see also http://www.bern.com/en/highlights/bern-in-24-hours. We can jointly walk through town in 1-4 hours, depending on your time availability. If you want to join, please indicate on the registration form.

10. Meeting costs*

The costs of venue, coffee breaks and lunches will be covered by CDE-University of Bern. You are asked to pay for the joint dinner on your own.

11. Contact

Organisers:

Gudrun Schwilch: This email address is being protected from spambots. You need JavaScript enabled to view it. , +41 31 631 55 82
Abdallah Alaoui: This email address is being protected from spambots. You need JavaScript enabled to view it. , +41 31 631 30 59
Secretariat CDE (Franziska Jöhr): This email address is being protected from spambots. You need JavaScript enabled to view it. , +41 31 631 88 22

WENR is responsible for the programme of the meeting: 

Rudi Hessel (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486530),
Erik van den Elsen (This email address is being protected from spambots. You need JavaScript enabled to view it., tel +31 317 486533).

The main function of the Project Advisory Board is the evaluation of project progress, and providing guidance regarding future work. The Project Advisory Board will be invited to attend the yearly plenary workshops. The Project Advisory Board will:

1. evaluate progress made during the course of the project,
2. give recommendations for further actions for consideration to the project consortium, and
3. will facilitate a dialogue with fora representing the wider community.

For the Project Advisory Board, members of 5 different types of actor will be invited:

• Policy makers in the fields of agriculture and management of natural resources,
• A farmer organisation,
• European or international organisations, active in the field of agriculture, natural resource management, soil degradation and ecosystem management,
• The scientific/technical community,
• Industrial community, in relation to the subjects addressed in the proposal.

Up to now, the following members of the PAB have been appointed:

Dr Agnieszka Romanowicz Research Programme Officer – International Cooperation, General aspects of soil, land and water AGRI.H.5 – Research and innovation, Directorate-General for Agriculture and Rural Development European Commission - LinkedIn	Member is a policy maker
Toon De Keukelaere Adviseur Akkerbouw, Studiedienst Boerenbond, dossierhouder mestbeleid	Member is from a farmer organisation
Dr Elena Havlicek Federal Office for the Environment FOEN Responsibilities: soil protection for projects subject to an EIA, soil biology, soil biodiversity. Chair of the European Soil Partnership (ESP).	Member is from a European or international organisation
Dr Hein ten Berge Wageningen Plant Research Agrosystems Research PO Box 16  6700AA WAGENINGEN	Member is from the scientific / technical community
Mikaël Davy Sprayer product manager at AMAZONE SA ZA pays d’Alnélois LinkedIn	Member is from the industrial community
Etienne Diserens Independant consultant Frauenfeld,  Switzerland	Member is from the scientific / technical community

This page gives some information on how to create and edit Stakeholder Platform pages.

• You can download the WebPlatform Training Guide HERE (PDF, 2Mb)
• You can view the video about working with WebPlatforms through the link below. The video was made during a training for similar WebPlatforms for the RECARE project.
  Link to the training video on Vimeo: https://vimeo.com/109526173
  
  

This page displays the information that has become available after the plenary meeting that was held from Monday, March 13th until Thursday, March 16th 2017 in Chania, Greece. The presentations and images are listed below. After clicking the links, a folder on our SoilCare ownCloud server will open in a new browser window.

For finding the presentation you are looking for, a glance at the meeting program HERE can be convenient.

(Please do NOT use Internet Explorer when clicking the links below, but use Google Chrome or another browser instead)

• Presentations from Monday, March 13^th 2017 are listed in the folder HERE.
• Presentations from Tuesday, March 14^th 2017 are listed in the folder HERE.
• Presentations from Wednesday, March 15^th 2017 are listed in the folder HERE.
• The images made during the meeting and the project excusion can be found in the gallery HERE (ownCloud) or HERE (Google photos).
• The meeting notes can be downloaded HERE .

 (right-click the image below and select 'Save as...' to save it in full resolution)